Ship and Debit

Add Precision and Efficiency to

Partners Claims Management Process

Automated Ship and Debit

Due to inadequate resources, high-volume claims submissions, complex pricing parameters, and incomplete channel data, etc., vendors frequently fail to produce a sufficient ROI on their channel incentive programs.

The Automated Ship and Debit module removes this burden by establishing a centralized safe haven for all your channel partner and direct sales data. Through robust automation, our ship and debit solution cleanses channel POS and inventory data, and normalizes this data into a scalable format, providing you with actionable business intelligence. By implementing an Automated Ship and Debit into your financial workflow, you have the capacity to identify “revenue leakage,” without doing the dirty work of evaluating each claim manually.

 

How it Works

 

How Ship and Debit Works

Key Features

Automated Ship and Debit is an integrated web-based module that allows you to easily manage and keep track of all your indirect sales programs, POS transactions and show you exactly what you owe partners, as well as what you already paid them.

Ensure Integrity

 

Provides a detailed audit trail for every discounted transaction.

Resolve payout disputes in real-time with complete retrieval of data to ensure integrity.

Supports Complex Programs

Automated ship and debit supports complex program goals and parameters that are exclusive to your business. 

You can:

  • Choose start and end dates
  • Segment by program type
  • Set thresholds for volume incentive rebates
  • Select products or product categories
  • Select partner participation eligibility
  • And much more
Automated

 

Ties sales and marketing programs to POS data so you can identify each transaction that qualifies a credit.

Compares cleansed POS data/SKUs against rules to determine qualifying price adjustments.

Automates the Validation Process

 

Alerts you of improperly reported claims.

Instantly match calculated price adjustments against partner submitted claims for 100% verification of reimbursement.

Simple Integration

 

Auto-import POS/inventory data directly from your ERP/CRM systems or partner feeds from differing distributor formats or on-premise applications.

 

 

Stacking allows the proper combinations of multiple rebates, so multiple programs can be applied to a single transaction. You can rearrange which program is the higher priority than another, as well determine stack order and exclusivity of a program.

Ship and debit program set-up and review

Benefits

Our Ship and Debit solution minimizes human error and automates processes so that vendors have complete visibility into not only what is owed to their partners, but the value of their business. Vendors will be able to determine net revenue and easily validate claims submitted by their channel partners.

Manage channel programs
Reduce Incentive Program Costs

Our Automated Ship and Debit Solution abides by your sales and marketing programs rules and auto-matches them against your payment requirements—telling exactly what is owed and what needs to be paid to your channel partners.

Therefore, unnecessary loss of funds due to miscalculated formulas on spreadsheets/human processing errors, inadequate resources and outdated solutions that lead to overpaid price adjustments.

Reduce Payout Approval Time

Real-time partner claims processing significantly cut payout approval time, which leads to higher partner satisfaction and continued program participation.

Reduce Operations Costs

Automated calculation, verification, and payout of claims reduce overhead costs associated with time-consuming manual-based processes (e.g., Excel spreadsheets, ad-hoc collection).

Built-in Audit Trail

A built-in audit trail ensures the proper reconciliation of financial statements.

Better Partnerships

Provides visibility into the performance of partners, programs, products, customers, territories, etc.

Manage and Automate All Price Adjustment Programs:
  • Promotional Rebates
  • Special Pricing Authorizations (SPAs)
  • Registered Deals
  • Spiffs
  • Coop Funds
  • Market Development Funds (MDF)
  • Price Protection
  • Breakage Allowance
  • Any Miscellaneous Marketing Program

“Computer Market Research’s Ship and Debit application works extremely well for us. We formerly had a manual process and that just wasn’t adequate. Our Company can’t afford to have long delays in issuing meet competition authorizations – that would kill us. We use this application every day. It’s a major strategic tool for us.

— Rick Flores, Distribution Sales Manager, LSI

LSI-Testimonial-CMR

Start Generating More Partner Satisfaction Today

See how our Automated Ship and Debit Management software works

Frequently Asked Questions

What is Automated Ship and Debit?

Our Automated Ship and Debit platform is a robust and easy-to-use channel management tool that helps manufacturers better manage their incentive programs.

  • A platform for managing Channel programs
  • Tracking price adjustments
  • Validating claims
  • Determining Net Sales
  • And much more…

What Kinds of Programs Can CMR's Automated Ship and Debit Handle?

Sales Programs
  • Promotional Rebates
  • Volume Incentive Rebates (VIR)
  • Sales Performance Incentive Funds (SPIF)
  • Deal Registrations
  • Special Pricing (SPA)
  • Co-op
  • Freight/Damage/Returns Allowance
Fixed Cost Programs
  • MDF
  • Discretionary Funds
Inventory Programs
  • Price Protection
  • Obsolete and Slow Moving Inventory (OSMI)

What Type of Data Do I Have to Provide

In order for us to audit/manage your claims, we will need the following:

  1. Sign a non-disclosure agreement
  2. Sign a service level agreement

and provide us with:

  • POS with customer names
  • INV (If handling inventory programs)
  • Your channel sales and marketing programs
  • Your channel partner claims
  • Parts/Pricing
  • Customer List

How Does it Work?

  1. Enter Programs via web form (do it yourself or have CMR do it as a service)
  2. Automatically compare program rules to POS to create Price Adjustment data
    1. This tells you the maximum owed to your partners if everything is claimed
    2. Tells you the net cost of your sales
  3. Enter claims (you or your partners can submit them, or CMR can do it as a service)
    1. Enter single claims via web form
    2. Upload claims in bulk via spreadsheet
  4. Validate claims against price adjustments
    1. Identify bad claims and correct or deny them
    2. Track claims so that you are not double paying

How do I know your reporting is accurate?

We will take the results of our findings and compare them to yours.

What Are the Benefits?

Reports

  • Transaction details for each program/partner/product
  • Summary reports by program/partner/product
  • Dashboards
  • Custom reports

Auditing

  • See complete revision history for programs and claims
  • See who approved and when

Automation

  • Automatic price adjustment calculation
  • Expedited claim validation
  • Clone similar programs

More Information about:

Automated Ship and Debit Management

Never Overpay Partners Claims Again!